Effective Date 15 th October 2025

Last Updated 25 th October 2025

Data Controller Kimberley Ashwin

Our Commitment to Privacy

At KADS, privacy isn’t just a policy—it’s a promise.

We understand that our clients often navigate complex personal, professional, and reputational landscapes. That’s why every aspect of our service is designed with discretion, dignity, and data protection at its core.

Confidential by Design: From initial inquiry to final report, your information is handled with the highest standards of clinical and reputational confidentiality.

Anonymity Options: We offer pseudonym-based engagement for clients who prefer additional privacy.

Secure Infrastructure: All communications and records are encrypted, access-controlled, and compliant with UK GDPR and Care Quality Commission (CQC) standards.

No Unauthorised Sharing: We will not disclose client identities, clinical data, or personal histories without explicit written consent. (*Outside of legal requirements such as safeguarding).

Reputational Sensitivity: We understand the stakes. Our team is trained to protect not just your data, but your public and professional standing.

Your Rights, Respected: You may request access to, correction of, or deletion of your personal data at any time.

KADS is committed to delivering world-class neurodevelopmental care with absolute discretion. Your privacy is not negotiable—it’s foundational.

We are committed to protecting your privacy with discretion, dignity, and full compliance with UK law.

Legal Frameworks

This policy complies with:

UK General Data Protection Regulation (UK GDPR)

Data Protection Act 2018

Health and Care Act 2022

What Data We Collect

We may collect:

Personal identifiers (name, contact details, pseudonyms)

Clinical information (assessment data, history, reports)

Communication records (emails, intake forms, liaison notes)

Payment and billing details (where applicable)

Why We Collect It

We process your data to:

Deliver assessments

Provide strategic advisory and aftercare

Communicate securely and effectively

Fulfil legal, safeguarding, and clinical obligation

Share information about services that might be of interest to you

Lawful Basis for Processing

We rely on:

Your explicit consent

Legitimate interest in delivering clinical services

Legal obligations under healthcare law

Vital interest (e.g., safeguarding)

How We Protect Your Data

Anonymity options (pseudonym-based engagement)

Breach protocols and audit trails

Secure Storage of Information

Access Controls and Team Members must complete Information Governance and Data Security Training.

Who We Share Data With

We may share data with:

Clinical professionals involved in your care

Legal or reputational advisors (with consent)

Regulators (e.g., CQC) if legally required

Safeguarding and Statutory Service as required.

We never sell or disclose your data to third parties for marketing.

International Transfer

We store data within the UK. If international transfer is required (e.g., for global clients), we ensure appropriate safeguards are in place.

How Long We Keep Your Data

Clinical records are retained for 7 years from the date of final contact, in line with healthcare standards. Other data may be retained for legal or operational purposes.

Your Rights

You have the right to:

Access your data

Correct inaccurate data

Request deletion (where lawful)

Object to processing

Withdraw consent at any time

To exercise these rights, contact: info@KAdiverse.co.uk

Complaints

Please email info@KAdiverse.couk with any concerns or questions about your data.

If you have concerns about your data, you may contact the Information Commissioner’s

Office (ICO) for external support and advice: https://ico.org.uk/

Updates to This Policy

We may update this policy to reflect legal or operational changes. The latest version will always be available on our website.